Overview
Onboarding new candidates to an organization is no easy job. If your organization is still hanging onto the age-old manual methods of onboarding your fresh hires, it might be time to automate employee onboarding using a best employee onboarding software that streamlines all the recruitment and HR processes under one umbrella. This makes the employee onboarding process efficient and easy with personalizations required for individual candidates.
With our ready-to-use employee onboarding software platform, you can:
- Save time required for manually onboarding new hires
- Reduce errors and confusion that occur when handling a large number of candidates
- Manage chunks of candidate data for all the processes with ease
- Integrate the platform into your organization’s HRMS platform
Case
Getting the right candidate for the organization is a challenge in itself, and the employee onboarding process is even tougher. Welcoming a fresh hire is a matter of prestige and often reflects on the efficiency of the organization. However, with the recruiters and HR team manually juggling various hiring procedures for individual candidates, it can be time-consuming, and many times inefficient as it may be prone to different errors. Additionally, keeping track of the long list of candidates and their details is a difficult task, and on top of that along with the large data piling up, it is prone to lots of errors. The same is the case in many organizations and it was then that we thought about developing an employee onboarding software that could automate the tasks and help organizations to up their onboarding process and make no previous errors.
The lack of a centralization system will always be a great bother to the HR and recruitment teams and our team gave in hearts to develop a ready-to-use automated employee onboarding platform to streamline the onboarding process for the fresh hires.
Challenges
Some of the major challenges faced by the recruitment teams in organizations in onboarding new candidates include:
- Time-consuming manual handling of onboarding tasks which can always cause delays and confusion
- Lack of personalization option for onboarding different candidates to different departments and locations
- Lack of a streamlined communication channel often resulted in miscommunications and missed deadlines
- Difficulty in managing large volumes of candidate data
- Inability to integrate the existing manual process into the existing HRMS (Human Resource Management Systems) platform
Solution
The employee onboarding software platform is developed for the web with a candidate portal where the candidate can fill in their details and another for the admin from where the recruiters can access the details of the candidate and proceed with the onboarding processes. The employee onboarding software platform can be used to welcome the shortlisted candidate to the organization to check their documents such as educational certificates, personal verification documents, etc. The onboarding process starts by sending a mail with the link to the tool to the shortlisted candidate who will be invited to the application to fill in the details required.
The recruiter will then go through the details to see if personal details are entered correctly. In case any data is wrong, they can send a mail to the candidate specifying what details are entered wrongly. Once they provide the right details, the recruiter can verify, and can then click on the ‘verify’ icon to change the status of the application to verified. After this, the recruiter will share the details on what time and location they have to join and what documents they should bring.
Once the candidate arrives, then the HR personnel will cross-check the details and add the primary details of the candidate such as the designation they are taken in for, probation period, training period, insurance details, the bank where the salary will be credited, etc, and all such details are validated. Once that is finalized, the candidate is now onboarded to the organization’s HRMS system.
From the very first phase of onboarding to the entire process of the candidate being inducted into the organization, each and every activity is carried out by this all-in-one employee onboarding software, reducing the workload for the recruiters, HR personnel, and the IT team. And bringing all the processes under one automated umbrella with the employee onboarding software.
Our automated employee onboarding tool addresses these challenges by offering the following features:
- A single platform that stores all candidate information, reducing the need for multiple spreadsheets and documents.
- Streamlined processes for document submission, background checks, and task assignments
- Seamless integration with existing HRM systems
- Tailored onboarding journeys based on job types, departments, and locations, ensuring each new hire
- Ability to monitor the progress of each new hire’s onboarding process, allowing for timely interventions if needed
- Minimize data entry errors and ensure accuracy
- Automated notifications and reminders to keep both new hires and HR teams informed and engaged
Impact
In this day and time, running your organization’s recruitment and HR processes without an automated digital tool is a big downside. The massive manual work can cause errors and chaos that can even affect your organization’s credibility and trust. Thus having an automated process with an onboarding tool that can streamline all your recruitment processes is the best thing you can transform your workspace with. It is in these times that an onboarding tool can help your organization and bring peace to recruiters.
The following are some of the significant impacts of the employee onboarding software:
- Centralized platform for all onboarding and HR activities
- Boosted candidate onboarding experience
- Enhanced efficiency with automated workflows for onboarding tasks
- Minimized errors, ensuring smooth and accurate onboarding
- Reduced the time and effort for manual additions
- Seamless integration to HRMS systems
- Accurate data management